Employee Data Handling and Confidentiality Acknowledgment

1. Purpose of this document

This document records data-handling instructions, confidentiality duties and security responsibilities for employees using the system within the restaurant’s authority.

2. Permitted purposes

System data may be used only for assigned work such as scheduling, hygiene, temperature checks, food receiving, inventory issue, daily sales records, training and customer service.

3. Least privilege

Employees may access only data needed for their role and must not share accounts, bypass permissions, bulk export, copy to private devices or view unrelated staff, supplier, guest or business information.

4. Record accuracy

Records must be truthful, timely and complete. Errors must be reported immediately and corrected by authorised personnel.

5. Confidentiality

Accounts, sales figures, supplier terms, staff or guest information, photographs, internal procedures and screenshots must not be disclosed to unauthorised persons. Applicable confidentiality continues after role changes or employment ends.

6. Photographs and devices

Only necessary task photographs may be taken, avoiding unrelated people, identity documents or private information. Business photos and exports must not remain in personal galleries, chats or cloud storage longer than necessary.

7. Secure use

Employees must use their own account and secure password, lock or sign out of unattended devices, and immediately report suspicious access, misdelivery, lost devices or possible disclosure.

8. Human review

AI extraction, automatic calculations and reminders are assistive. Employees remain responsible for checking invoices, temperatures, amounts, food receiving and other operational results.

9. Logs and accountability

The system may log sign-ins, views, submissions, edits, acknowledgments and downloads for security, audit, correction, food safety, employment administration and dispute handling.

10. Data-subject requests

Requests for access, correction, deletion, complaints or supervisory enquiries must be forwarded promptly to the restaurant administrator or privacy contact rather than handled independently.

11. End of access

On role change or departure, equipment and records must be returned, business copies removed from private devices, account use stopped and applicable confidentiality continued.

12. Acknowledgment

Continued use confirms receipt of these instructions. The restaurant should preserve an appropriate reading or acknowledgment record through its handbook, employment documents or electronic confirmation workflow.

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